All ministry events will go through an approval process. All ministry requests will first be approved or denied by ELT before ServiceU reservations are made and before Creative Arts resources are created. Any childcare requests for events will need to be approved before the event itself is approved by ELT.
Because every ministry event varies in their audience scope and creative needs; packages have been prepared according to what tier the ministry event falls under.
Click the button below to view what the ministry packages are:
Tier 0 | Non-Creative Request
Tier 1 | Church-wide Event
Tier 4 | Sermon Series
Tier 3 | Small Event
Tier 2 | Department Event
Tier 5 | Single Request
A tier 5 request is based on a previous campaign and includes re-ordering single elements of such campaign. This request can also be used to produce a single graphic, video, website and app update for a ministry, creating a form online, printing materials, etc.
Ministry Request Timelines
Once you are ready to submit your ministry request click the button below. All requests should be submitted based off the timelines below. Reminder, these are the minimum amount of time a request should be submitted.
Tier 0 | Non-Creative Request – 6 weeks in advance
Tier 1 | Church-wide Event – 12 weeks in advance
Tier 2 | Department Event – 8 weeks in advance
Tier 3 | Small Event – 6 weeks in advance
Tier 4 | Sermon Series – 4 weeks in advance
Tier 5 | Single Request – 3 weeks in advance
Before you submit a Request
Please have prepared before filling out this request form: approved budget, purpose of event, event details i.e. time, date, theme, etc., childcare needs, details of creative resources requested such as: sketches, examples, inspiration, dimensions, etc. Designs created will receive 1 to 2 revisions according to the tier category so the more information provided upfront the better.
The submission of this request form does not guarantee the ministry event, creative arts or the facilities resources needed. Once ELT has approved the ministry event request, you will be notified to submit your ServiceU request and the Creative Arts team will contact you about the creative resources wanted.
Requesting childcare will be included in the first stage of the approval process when the date of the event gets submitted to ELT. The Kids team will connect with you more about the details surrounding your event and what they are able to provide. Please download this form and submit it to Kelley Bouck when you submit in your Ministry Request.
Day-of production requests, i.e. light/audio technicians, will be part of the ServiceU request process.
Requests for childcare and room aesthetics has been added to the Ministry Request Form in order to start discussion over the details of your event. The point of contact person will reach out to you in Asana.
To change the date of your event after you have submitted the form, please email Morgan to see if there is any conflict on the church master calendar. Once approved, Asana Rocky about the date change so that the ministry request can be updated in Asana.
WARNING: DO NOT HIT THE ‘ENTER’ BUTTON WHILE FILLING OUT THE FORM
OR IT WILL SUBMIT WHATEVER YOU HAVE completed at that moment.
Click the button below to submit a request for 2022-2023 events.
This is not a Ministry Request Form. The submission of this form does not approve the dates for your proposed event. All event dates will be reviewed by ELT to make sure dates do not conflict with the Master Church Calendar. Once your event date has been approved a Ministry Request Form must be submitted.
Submit a form for each unique event. It does not matter if the event is one day, every Wednesday or lasts consecutive amount of days... just fill out one request per event and give all exact dates.
- Wednesday Prayer: July 6, August 10, September 28
- Kids Camp: July 24-27
- Womens Conference: September 10
- Men's Breakfast: January 29, April 30